Executive Assistant

Reports To:

Chairman & CEO

Classification:

Full-time, Exempt

Location:

Danville, Virginia

Supervises:

N/A

Position Summary:

The Executive Assistant will provide administrative support to the CEO and his related activities with a high degree of confidence, enthusiasm and problem solving-capabilities. This position manages administrative processes to maximize productivity; oversees calendars and scheduling; prepares correspondence; and handles meeting preparation and logistics. The Executive Assistant will also remain flexible and versatile while working semi-independently to manage multiple projects simultaneously as special projects may be assigned by other executives on occasion.

Key Responsibilities:

  • Convey a customer-intimate approach when interacting with the CEO’s contacts and coordinates correspondence and requests in a timely and highly-professional manner
  • Manage all domestic and international travel arrangements for the CEO
  • Prepare expense reports for CEO and resolve associated issues
  • Communicate critical information to the CEO on an ongoing basis while monitoring voicemail
  • Plan and coordinate business meetings and related events based on CEO’s schedule
  • Lead in compiling meeting agendas and notes for weekly executive team meeting; facilitate meeting technology for this web conference and others lead by the CEO
  • Provide project management support for strategic planning processes and other special projects based on business needs
  • Assist in preparation of presentation materials and proposals for prospects and customer projects
  • Perform other duties as directed by the CEO, including personal support on occasion

Key Accountabilities:

  • Maintain a high level of confidentiality in all tasks
  • Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills
  • Ensure professional, accurate, and timely communication to complete tasks and resolve issues
  • Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment
  • Oversee all phases of assigned projects to ensure completion within budget and schedule

Minimum Qualifications:

  • Maintain a high level of confidentiality in all tasks
  • Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills
  • Ensure professional, accurate, and timely communication to complete tasks and resolve issues
  • Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment
  • Oversee all phases of assigned projects to ensure completion within budget and schedule
  • Maintain a high level of confidentiality in all tasks
  • Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills
  • Ensure professional, accurate, and timely communication to complete tasks and resolve issues
  • Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment
  • Oversee all phases of assigned projects to ensure completion within budget and schedule

Perks And Benefits:

We believe our employees are our most important asset. Infinity Global offers competitive salaries and values employees with a diversified benefits package, fun company outings, and in-office perks. Our perks and benefits include:

  • Health Insurance, Health Savings Account with company contribution, and Wellness Program
  • Dental, Life, Accidental Death & Dismemberment, Short Term and Long Term Disability Insurance
  • 401(k) with a company match
  • Paid-time-off, including your birthday and paid holidays
  • Flexible schedules
  • Break room stocked with snacks and drinks
  • Comprehensive training and professional development program
  • Company-sponsored outings, activities, and events
  • Company-sponsored charitable events and donations