Purchasing Specialist (Rotterdam)

Reports To:

Purchasing Manager - Europe




Rotterdam, NL



Position Summary:

The Purchasing Specialist will coordinate the movement of all purchased goods from suppliers to customers and Infinity Global distribution centers. This role also provides procurement support and services to internal operational teams and supports the shared services functions through data entry and coordination.

Key Responsibilities:

European-Based Industrial Accounts
• Communicate with suppliers to obtain product or service information such as cost, lead times, availability of stock and delivery schedules on select projects
• Process purchase requisitions into purchase orders (POs) for goods and services in ERP system
• File and maintain records of all POs created and email confirmations
• Ensure POs are received by suppliers and confirm ready dates in ERP system
• Update POs with current shipment information
• Follow up on POs to ensure shipment by specific dates; create logistics records and update data as shipment progresses
• Obtain pickup details from suppliers and coordinate with internal teams
• Receive inbound orders into the zone Distribution Centers through ERP system
• Communicate with suppliers on invoice issues; provide accounting with three-way match documents to ensure complete and timely payments to suppliers
• Prepare paperwork packets to account teams for customer invoicing
• Request and analyze production quotes for new and existing items; suggest course of action to operational teams
• Develop and maintain positive working relationships with new and existing suppliers
• Prepare various reports related to PO processing, missing or short shipments, and supplier performance
• Assist with problem solving and troubleshooting supplier issues and facilitate communication with suppliers and operational teams on all topics
• Monitor supplier raw materials, work in process and/or finished goods to identify potential issues in supply chain

European-Based Retail Accounts

  • Receive urgent inbound orders into the zone Distribution Center through ERP system
  • Create urgent POs for suppliers in their local time zone
  • Facilitate communication to suppliers in their local time zone for urgent information
  • Coordinate all actions and topics with Retail Purchasing counterpart

Localized Operational Support

  • Assist in the creation of EU supplier SOPs and processes
  • Assist in managing a supplier relationship with key factories

Key Accountabilities:

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues
• Analyze and problem-solve effectively and efficiently
• Work calmly and effectively in a fast-paced environment
• Organize and plan for multiple customer accounts at one time
• Oversee all phases of assigned projects to ensure completion within budget and schedule
• Maintain a high level of confidentiality in all tasks

Minimum Qualifications:

  • Bachelor’s Degree in Business Administration or similar field or 4+ years of experience in a related role is required
  • Experience managing large volumes of data entry
  • Experience with purchasing and vendor relationships
  • ERP software experience is preferred
  • Ability to communicate and partner effectively with multi-discipline, multi-culture, internal and external contacts globally
  • Advanced proficiency in Microsoft Office Suite, including Word and Excel, is required
  • Must speak, read, and write fluently French and English

Perks And Benefits:

We believe our employees are our most important asset. Infinity Global offers competitive salaries and values employees with a diversified benefits package, fun company outings, and in-office perks. Our perks and benefits include:

• Paid holiday leave
• Pension
• Disability Insurance
• Flexible schedules
• Comprehensive training and development program