PRODUCT DEVELOPMENT COORDINATOR

REPORTS TO:
Business Development Account Director

CLASSIFICATION:
40 hours/week, indefinite contract

LOCATION:
Novara, Italy

POSITION SUMMARY

The Product Development Coordinator will be a dynamic individual who supports the team in multiple administrative tasks surrounding the development of luxury packaging. This includes coordinating various deliverables in the development process; maintaining the organization and archival of packaging samples; customer meeting preparation; and travel management for members of the Business Development team.

KEY RESPONSIBILITIES

  • Assist Product Development Specialists with administrative tasks for all assigned customer projects and programs from project conception through sampling and product cost validation
  • Organize and document all packaging sample information, including recordkeeping for all sample specifications; labeling; and sample archives
  • Prepare FedEx and courier sample shipments for local and international customers and suppliers; distribute tracking information to appropriate contacts and monitor shipments
  • Support Account Director with daily communication between suppliers and internal teams as needed, including requests for quotes and samples
  • Coordinate travel arrangements, offsite meetings, and customer meeting preparation, including the development of PowerPoint presentations

KEY ACCOUNTABILITIES

  • Demonstrate the ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
  • Ensure professional, accurate, and timely communication with internal and external constituents to complete assignments and resolve issues
  • Analyze and problem-solve efficiently; work calmly and effectively in a fast-paced environment with frequent changes to priorities
  • Maintain a high level of confidentiality in all tasks

MINIMUM QUALIFICATIONS

  • Excellent verbal and written communications skills; advanced verbal and written English skills are required
  • Prior experience in an administrative support role requiring the coordination of schedules, project details, and status updates for various projects simultaneously
  • Understanding of Microsoft Office Suite, especially Microsoft Excel and PowerPoint