EXECUTIVE ASSISTANT

REPORTS TO
Chairman & CEO

CLASSIFICATION
Full-time, Exempt

LOCATION
Danville, Virginia

SUPERVISES
N/A

POSITION SUMMARY

The Executive Assistant will provide administrative support to the CEO and his related activities with a high degree of confidence, enthusiasm and problem solving-capabilities. This position manages administrative processes to maximize productivity; oversees calendars and scheduling; prepares correspondence; and handles meeting preparation and logistics. The Executive Assistant will also remain flexible and versatile while working semi-independently to manage multiple projects simultaneously as special projects may be assigned by other executives on occasion.

KEY RESPONSIBILITIES

  • Convey a customer-intimate approach when interacting with the CEO’s contacts and coordinates correspondence and requests in a timely and highly-professional manner
  • Manage all domestic and international travel arrangements for the CEO
  • Prepare expense reports for CEO and resolve associated issues
  • Communicate critical information to the CEO on an ongoing basis while monitoring voicemail
  • Plan and coordinate business meetings and related events based on CEO’s schedule
  • Lead in compiling meeting agendas and notes for weekly executive team meeting; facilitate meeting technology for this web conference and others lead by the CEO
  • Provide project management support for strategic planning processes and other special projects based on business needs
  • Assist in preparation of presentation materials and proposals for prospects and customer projects
  • Perform other duties as directed by the CEO, including personal support on occasion

KEY ACCOUNTABILITIES

  • Maintain a high level of confidentiality in all tasks
  • Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills
  • Ensure professional, accurate, and timely communication to complete tasks and resolve issues
  • Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment
  • Oversee all phases of assigned projects to ensure completion within budget and schedule

MINIMUM QUALIFICATIONS

  • Maintain a high level of confidentiality in all tasks
  • Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills
  • Ensure professional, accurate, and timely communication to complete tasks and resolve issues
  • Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment
  • Oversee all phases of assigned projects to ensure completion within budget and schedule
  • Maintain a high level of confidentiality in all tasks
  • Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up with strong organizational skills
  • Ensure professional, accurate, and timely communication to complete tasks and resolve issues
  • Analyze and problem-solve effectively and efficiently while working calmly and effectively in a fast-paced environment
  • Oversee all phases of assigned projects to ensure completion within budget and schedule

PERKS AND BENEFITS

We believe our employees are our most important asset. Infinity Global offers competitive salaries and values employees with a diversified benefits package, fun company outings, and in-office perks. Our perks and benefits include:

  • Health Insurance, Health Savings Account with company contribution, and Wellness Program
  • Dental, Life, Accidental Death & Dismemberment, Short Term and Long Term Disability Insurance
  • 401(k) with a company match
  • Paid-time-off, including your birthday and paid holidays
  • Flexible schedules
  • Break room stocked with snacks and drinks
  • Comprehensive training and professional development program
  • Company-sponsored outings, activities, and events
  • Company-sponsored charitable events and donations